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International Association for Aquatic Animal Medicine

Privacy Policy

updated Monday, June 04, 2018

The International Association for Aquatic Animal Medicine (IAAAM) is a nonprofit organization of individuals who are professionally interested in and devote a significant amount of time to the practice of aquatic animal medicine, teaching and research in aquatic animal medicine, or the husbandry and management of aquatic animals.

IAAAM respects your privacy and is committed to protecting it at all times. This Privacy Policy explains how IAAAM collects, uses, shares and safeguards information. We collect information about our users in three ways: directly from the user on new member forms, dues payment forms, and change profile forms; from our Web server logs; and through cookies and other digital technologies. We use the information we collect to verify your membership in IAAAM, to send communications related to IAAAM events and news, and to offer member-only resources that are relevant to you.

IAAAM will not share any of the information you provide with others, unless expressly stated in this Privacy Policy, at the point of data collection, or when we believe in good faith that the law requires it. Before you use our various services, you should carefully review this Policy. Only submit personal information and use our services if you accept this Privacy Policy. If you do not want us to collect or process your personal information in ways described in this Privacy Policy, you should end this session now and refrain from using our website in the future.


As our organization, membership and benefits change from time to time, we expect this Privacy Policy to change as well. We reserve the right to amend the Policy at any time, for any reason. We will notify you as required by law, and indicate at the end of Policy when the latest revisions occurred.


Personal information we collect — When you apply for IAAAM membership, pay membership dues, and/or submit a Change Profile Form, you are asked to provide information which is considered personally identifiable data. These forms ask for your name, email address, physical mailing address, phone number, education level, professional/educational affiliation, professional/educational experience, and credit card information. 

The primary use for this data is membership maintenance including matching dues payments to your membership profile, identifying if you are a new member for proper processing of application materials, providing your login credentials for member-only resources, verifying current membership for conference registration discounts, and delivering IAAAM specific news and information to you via email. Secondarily, your name, email address, phone number, member type, and professional/educational affiliation are listed in the member directory available to IAAAM members. 

Web-based information we collect - Like most modern websites, we use analytics tools that will recognize I.P. addresses, digital device identifiers and browsers, which help us analyze visitors’ practices and preferences. We note the following IAAAM website analytics collected this way in the Communications Report presented at the annual IAAAM Board meeting held in conjunction with the annual IAAAM conference and posted in the minutes of that meeting. 

  • Total visits to IAAAM website
  • Number of page views
  • Number of unique page views
  • Type of device used to view website
  • Origin of website visits including direct, search engine, or other website
  • Country in which visitors are viewing the website
  • Revenue generated from the website

It is important to collect this non-identifiable information in order to regularly evaluate the website and continue to provide you with relevant and helpful information regarding IAAAM. 

How we use this information — We process data received about you on the basis of IAAAM's legitimate interests in providing our services, website, and their functionality to you. Once collected, we may use your personal information for the following purposes:

  • Verify that you meet requirements for IAAAM membership
  • Process, fulfill and follow up on your membership application and/or dues payment
  • Answer your emails or on-line requests
  • Send information you request and verify your current information
  • Send IAAAM emails including quarterly newsletters and relevant information related to IAAAM events
  • Invite you to renew your IAAAM membership
  • Ensure the IAAAM website is relevant to your needs

How you can manage your personal information - All unsolicited e-mail communications sent to IAAAM members contain an “unsubscribe” option in case you want to discontinue the communication at any time. You may also send an email to webmaster@iaaam.org stating you do not wish to receive email notifications. You may also send an email to webmaster@iaaam.org if you would like to have your contact information removed from the member-only directory. 

Beginning on June 1, 2018, you will be able to opt out of providing personal information for the online member directory by checking a box on the Dues Renewal Form when paying annual membership dues. For new memberships, IAAAM will only require the information needed to verify membership requirements and match application materials with dues payments. This includes:

  • Name
  • Email address
  • Curriculum vitae or resume (full membership only)
  • Educational program (student membership only) and anticipated completion
  • Credit card information (for dues payment)

You may provide other contact information to help us maintain your membership on those forms as well. 

Opt-in for mailing list - With new memberships and renewals beginning June 1, 2018, you will have the option of checking a box on the Dues Renewal form to opt-in for receiving IAAAM emails related to IAAAM events, news, and membership. For members in European Union (EU) countries, opt-in is required to receive unsolicited emails immediately. For members outside of EU countries, opt-in acceptance will be required to receive mailing list communications beginning January 1, 2019. 

With whom we may share your personal information — IAAAM currently shares your personal information with the following outside parties:

  1. SquareSpace (https://www.squarespace.com/) hosts the IAAAM website and SquareSpace tools are used to collect web-based information described previously. SquareSpace's privacy policy (https://www.squarespace.com/privacy) indicates that IAAAM controls the information collected by IAAAM and conforms to the Privacy Policies listed here. 
  2. Stripe (https://stripe.com/) processes credit card transactions for IAAAM dues payments. As a processor of payment transactions, Stripe may collect, use and disclose Personal Data about Customers when we act as a service provider for IAAAM. Stripe processes Personal Data in accordance with the terms of our agreement with IAAAM's lawful instructions. (https://stripe.com/us/privacy)
  3. Delaney Meeting and Event Management (www.delaneymeetingevent.com) organizes the IAAAM conference each year. A list of verified IAAAM members is sent to the representative assigned to IAAAM in April of each year for applying IAAAM member discounts to conference registrations. IAAAM will not provide member information to any other organization without notifying you first. 

Children under 13 — IAAAM does not knowingly solicit data online from or market online to children under the age of 13.

Information security — IAAAM implements security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. We restrict access to personal information to IAAAM Board Members, IAAAM Webmaster, IAAAM members (limited member directory) and those outside companies listed above. Access is purposely restricted to those who may need to know that information in order to develop, maintain, or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including criminal prosecution, if they fail to meet these obligations.